Bid Award Criteria
Successful vendors of a bid award will be notified by the Purchasing Department by email or telephone confirmation and a purchase order number will be emailed to them. This purchase order number must be on the vendors invoice to receive payment. If a purchase is over $1,500 a purchase order number is required. The City of Douglas will not be liable for payment if the Purchase Order number does not appear on the invoice. The Purchase Order is the vendor’s authorization to ship the merchandise that is being ordered.
A hard copy of the Purchase Order will be emailed approximately one week after bid award. Awards are made with the following criteria all being taken into consideration: Lowest Bid, Delivery, Warranty, Vendor Performance, Past, and Present, Service and Parts Availability, and Dependability.
In the case of a tie-bid, all things being equal, the award will be made to the vendor located in the City of Douglas. Should neither vendor be located in the City of Douglas then award would be made by the toss of a coin.
***The City Manger approves all bids up to $10,000.***
Note: All formal bids will have recommendation and final decision will be made by the Mayor and Board of Commissioners.
Link to FY21 Restoration of Caboose (11-9-2020)
Link to FY19 CDBG Tabulation - Street and Drainage Improvements to: Pincrest Drive, Hollywood Drive, Redwood Drive, Elmwood Drive, Redwood Drive, Elmwood Drive, Tippin Drive, Blakely Drive, Wicker Drive, Ironwood Drive, Marco Drive and Vista Drive (9-14-2020)
Link to FY20 Football/Soccer Equipment Bid (PDF) (8-12-2019)
Link to FY20 TAB TYM Street Sweeper (9-23-2019)
Link to FY20 TAB Led Sign (9-23-2019)
Link to FY20 F350 Truck Specs (10-14-2019)
Link to Ford F250 Truck Spec (10-14-2019)
Link to FY20 New 15hp Flygt Pump (10-28-2019)
FY20 TAB Three New Dodge Ram 1500 Crew Cab SSV (8-26-2019)
FY20 TAB 2019 or 2020 Dodge Charger Equipment (11-25-2019)
FY20 TAB New 3500 Lb. Forklift (12-9-2019)
FY20 TAB Baseball, Softball and Swim Equipment (1-27-2020)
FY20 Sale of 2005 Spartan Quint (1-27-2020)
FY20 Three New Falk Gearboxes (2-24-2020)
FY20 Electrical Supplies (3-9-2020)
FY20 Water-Sewer Supplies (3-9-2020)
FY20 Tabulation - New Structural Fire Hose (3-23-2020)
FY20 Tabulation - Fire Turn-Out Gear (3-23-2020)
FY20 Tabulation - Douglas Square Access Road (7-27-2020)